18th International Session for NOAs and NOCs Delegates

MAIN TOPIC: “The future of Sport”

SPECIAL TOPIC: “Olympic Education and AI:Process of Transformation”

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Arrival in Athens:  Friday, 9 May 2025

Departure for Olympia: Saturday, 10 May 2025

Works of the Session: Saturday, 10 May – Wednesday, 14 May 2025

Departure from Olympia & Athens: Thursday, 15 May 2025

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Each National Olympic Academy may enter the Session with one representative, involved with project management and application of Olympic Education programmes or/and the promotion of Olympic Values.

Each National Olympic Committee may enter the Session with one representative, from the NOC Education Commission, involved with project management and application of Olympic Education programmes or/and the promotion of Olympic Values.

Upon the submission of the online application form, the delegates from the NOAs as well as the NOCs are requested to submit a report of specific projects they are going to put forward, after the completion of the session. This could involve the following targets:

• Build long-term relations with partners and produce at least 1 specific Olympic Education programme for PE teachers and primary and secondary education.

• Establish at least 2 seminars contributing to Olympism and/or Olympic Values for athletes, coaches and officials in cooperation with the National Federations and Sports clubs.

• Build relationships with at least 1 University with the objective to organize at least 1 scientific programme for teaching or research.

· Build a communication strategy about their programmes including social media and website to disseminate specific Olympic Education content to their community.

· Establish synergies with local institutions in order to create a national support network, engaging the wider public and making Olympic Education more accessible.

The platform will be open from Friday, 10 January 2025 and the final date for enrollment will be Friday, 28th February 2025, after which the registration platform will be closed.

The working languages of the Session are English and French and participants must speak fluently at least one of these languages. In order for applicants to be accepted in the Session they must submit the relevant English or French certificates or be native speakers.

1. Upload passport size photo in electronic format (Technical requirements: Digital file format: .jpg, jpeg or .png | Ratio: 4:3 (Height: Width) | Resolution: minimum 300 DPI (dots per inch) | Size: around 100kb)

2. Upload a report of specific projects delegates are going to put forward, after the completion of the session (approx. 500 words)

3. Upload a nomination letter from NOA/NOC in which the position of the delegate is referred to

4. Upload a copy of passport/ID (max size 500kb)

5. Sign the declaration of consent

The NOAs and the NOCs are kindly requested to present their annual activities and input on Olympic Education in their countries as well as abroad, through video format. Further information on the specific requirements will be announced in due course.

A)  Registration fees

All participants are required to pay registration fees amounting to 80 euros per person. The payment of the registration fees will be effected via STRIPE or via Pay-by-Link (Alpha Bank). Please kindly note that from 2025 this payment method will be eligible for any transaction (bank transfers will not be accepted). 

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B)  Participation fees

Participation fees for one participant per NOA or NOC will be covered by Olympic Solidarity.

The second participant (per NOA or NOC) must cover the participation fees, amounting to 850 Euros per person, via STRIPE or via Pay-by-Link (Alpha Bank). Please kindly note that from 2025 this payment method will be eligible for any transaction (bank transfers will not be accepted).

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C) Transport

Air-tickets

The full price of the air-ticket (economy class) for one participant per NOA or NOC will be reimbursed by Olympic Solidarity to the NOC after the Session, and upon receipt of submission of a financial report on RELAY. The IOA will confirm participation of the concerned delegate to Olympic Solidarity. The charges for the second participant concerning the air-ticket should be borne by the NOC.

Local transport

The IOA will take care of the participants’ local transport strictly from May 9th (date set for the arrival of the participants in Athens) to May 16th (date set for departure).

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D) Accommodation/Boarding

Accommodation both in Athens (only for the nights of 9 and 15 May 2025) and in Olympia will be at the charge of the International Olympic Academy. Any additional overnight stay in Athens must be taken in charge by the participants.

Also, please bear in mind that all participants will be allocated mainly in twin rooms, both in Athens and in Olympia.

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E) Visa

Participants who need a VISA to enter Greece should address themselves to the Greek Embassy of their country, where they will submit their application along with an invitation letter from the IOA. Should there be no Greek Embassy in some countries a VISA from an Embassy of any country member of the European Union could be accepted. May we remind you once again that any cost concerning the VISA issuance should be borne by the participants themselves.

·   A full refund will be given up to 80 calendar days prior to the start date of the Session, namely until February 18, 2025.

·   A 50% refund will be given for cancellations made 79 to 72 calendar days prior to the start date of the Session, namely February 19, 2025 to February 26, 2025.

·   No refund will be granted for cancellations made within 71 calendar days of the start date of the Session, namely from February 27, 2025.

·   No refunds will be given for No Shows.

·   A full refund will be provided in the event that the Session is cancelled by the International Olympic Academy.

·   Refunds are issued by the International Olympic Academy and may take some days, after the refund has been processed, to be received. IOA retains the right of the return method.

·   In the case of an emergency/ extenuating circumstances, special requests may be considered on a case-by-case basis by the International Olympic Academy

·   Refund requests should be submitted in writing to: log@ioa.org.gr and c.skaliarakis@ioa.org.gr